Workday Student Glossary
The academic calendar provides the time framework for Workday Student. It is the template for creating academic years (ex: 2024-2025) and academic periods (ex: Fall Semester 2024).
An academic period is a formalized segment of time within an academic calendar that has defined start and end dates. An Academic Period must fall completely within a Standard Academic Period (defined below).
A list of the requirements to complete the student's program of study, organized by recommended completion term. The Academic Plan template is standardized for each program of study, but can be adjusted for an individual student's use. The Academic Plan is an optional planning tool and does not replace or supersede Academic Progress for tracking degree completion.
A list of requirements to complete the student's program of study. The report indicates which requirements are satisfied, in progress and not satisfied. The report does not indicate when students should take the classes.
Academic requirements define what a student needs to do to complete a program of study. Academic requirements enable advisors, staff and students to track and verify a student's progress towards completing their program of study.
Manual adjustments performed by an administrator (with appropriate security access) via a student's Academic Progress to grant exceptions to an academic requirement.
Workday Student's primary organizational structure is built around Academic Units. An academic unit admits students and offers programs of study or courses. Academic process flows, security access, Workday rule inheritance and reporting are often structured by academic unit.
Academic Record Status that is applied if the student has one of the following Program of Study Statuses: Matriculated, In Progress, Leave of Absence, or Pending Completion.
Addable refers to a configurable trait of a non-primary program of study in relation to a primary program of study on a student record. Addable programs must be completed in the same timeframe as its primary program of study.
Tasks that you can initiate, act on, and complete to accomplish a desired business objective.
Identification of the year level the student is in (e.g., Freshman, Sophomore).
Program of Study Status for graduated students.
Central source of data related to an individual course, such as the course's title, credit value, description, and eligibility rules.
A course section is the specific instance of a course for which a student registers during a given academic period.
Data specific to an individual course section that mirrors that of the course definition with some additional areas of configuration, such as meeting patterns, instructors, capacity, or section notes.
Field that indicates availability of a course section for registration (e.g., preliminary, open, waitlist, closed, cancelled).
A subject is the area of study for a course. In Workday, these align most closely with "departments" and can be used to filter courses.
Course tags are custom identifiers that attach to courses or course sections to categorize them and make them easier to track and manage.
A field on a student's academic record in Workday that indicates when the student began their program of study. Workday assigns and evaluates a student's academic requirements based on that date. The effective date of academic requirements may be adjusted for a student wishing to change "catalog" years.
Program of Study Status used when a student is removed from the University for academic or other reasons.
The last date to withdraw a student from a course section without a W grade appearing on their transcript.
An effective date in Workday is the date when a version of something goes into effect. Based on the action being completed, this may be a past, present or future date.
Used to define requirements to register for a course or seek admission into a program of study.
Request made to exclude a student from a specific requirement, allowing them to enroll in a course section, pre-requisite override, or instructor permission.
A field on a student's academic record in Workday that estimates when the student will complete their program of study that is derived from the standard duration of the program of study.
The final grade assigned to a student at the end of an Academic Period.
Student may add contact information for friends and family and may optionally provide friends and family with 3rd party access to view aspects of their student record including financials and academics.
Audit, Credit/Non-Credit, Graded, Pass/Fail
Applied to a student's account and may block the ability to register and/or receive transcripts. There are approximately 29 hold types in academic, financial and records areas.
A student's record will be inactive if that student has withdrawn from the university, has been dismissed or suspended, or has completed their program.
Program of Study Status when a student is currently pursuing a degree and has not formally discontinued or completed their studies. Is also used in a student's academic progress to indicate where courses taken are applying to requirements. This no longer necessarily indicates actively enrolled courses, rather that a requirement has been started. Individual courses are also marked as In Progress to indicate active enrollment.
Refers to a student's status when they cease enrollment during a semester by withdrawing from all course registrations and have no intent to return to the institution.
The method by which the course can be delivered, such as lecture, laboratory, seminar, or recitation.
Midterm grades
Refers to a student's status when they cease enrollment during a semester by withdrawing from all course registrations but indicate an intent to return in an upcoming semester.
A period of time when all students with an "in progress" status can make adjustments to their registrations. Typically begins after the last assigned registration appointments have taken place.
Program of Study Status that begins when the student applies for program completion.
Course section status. Automatically applied when a course section is first created and indicates that the course section is unpublished and unavailable for student registration.
Used to organize academic functions (such as course requirements), people (students) and/or credentials (such as degrees or certificates) within Workday.
Workday requires one program of study to be the primary program. The primary program is, by default, the first active program a student declares. If only one standalone program exists on a student's record, it will be the primary program.
Used in Workday to label processes related to graduation. Synonymous with 'graduation'.
A field on a student's record that indicates where a student is in the completion of their program of study, and whether their overall record is active or inactive. Does not indicate registration in courses.
The earliest date and time as of which a student can self-register in a course section for an upcoming standard academic period.
A tentative schedule determined by a student ahead of the registration period, that contains course sections that the student wants to register for a given standard academic period.
Access in Workday is based on user role and security groups. These roles and groups are given access to data, tasks, and information as appropriate.
Stackable refers to a configurable trait of a non-primary programs of study, in relation to a primary program of study. Stackable programs may be added to a student record and can be completed independently of (before or after) the primary program of study on that record.
Fall Semester, Spring Semester, Summer Semester. Also includes accelerated sessions within each semester. Related: Academic Period.
Student cohorts are collections of students that share characteristics such as program of study, academic unit, special population, tuition rate, etc.
Can be used to capture notes to include on a student record. Note categories are segmented by security groups and/or Academic Unit.
Central location for information specific to a particular student.
The last day to withdraw a student from a course section with a W Standing appearing on their transcript. Students cannot withdraw from the course section after this date without administrator assistance.